Agenda and Formal Notice of Annual General Meeting

I hereby give formal notice that the Annual General Meeting for Bassingham Bridge Club will be held on Thursday 25th April 2024 at the Hammond Hall, Bassingham. The meeting will begin at 6.30pm prompt.

Jim Wallace

Club Secretary.

AGENDA

  1. Apologies
  2. Acceptance of previous minutes – circulated via web site
  3. Matters Arising
  4. Treasurer’s  Report – Acceptance of Accounts 2023/24
  5. Chair’s report for 2023/24
  6. Election of officers for 2023/24;    Chair, Vice Chair, Secretary, Treasurer    (see attached table for nominees)
  7. Election of two (2) Committee Members for 2023/24 (see attached table of nominees)
  8. Election Of Auditor and vote of thanks for current incumbent.
  9. Motion 1 Proposer David Williams Seconded Pat Lucas “The membership of Bassingham Bridge Club propose that the club join the English Bridge Union
  10. Motion 2 Alteration to Clause 9 of the constitution ; Alteration of Club membership Fees . This motion is posed in the alternative depending on the result of Motion 1. In the event that Motion 1 is defeated and the club remain unaffiliated to the EBU.   S9.1 is changed from “ Each Member will pay a £1 joining Fee” to “ Each member will pay a £5 joining Fee”  S9.1.2 would also be changed from “ a lapsed member may rejoin any time on the payment of the £1 re-joining fee“ to “ a lapsed member may rejoin any time on the payment the £5 re-joining fee.” Proposer is Pat Haslam and seconded by Barry Leverett. OR In the event that Motion 1 is carried and the club joins the EBU that s9.1 (see above) becomes “Each Member shall pay an annual subscription fee which is decided by the AGM. Subscriptions will be due by the end of April. Unless the committee decides otherwise, any member whose subscription remains unpaid after the due date shall pay table money at the rate applicable to visitors until their subscription has been paid in full. “S9.1.2 (original is as above) would become ” A lapsed member may rejoin at any time on the payment of the prevailing annual subscription ” Under S9.2 table money would be increased to a rate of £2.50. S9.3 is changed from “Each guest or visitor shall pay table money on each occasion that he/she plays at the club and this shall be 50% more than the members table money” to “Each guest or visitor shall pay table money on each occasion that he /she plays at the club and this shall be £1.50p greater than members table money.” These changes are again proposed by Pat Haslam and seconded by Barry Leverett.
  11. Charity Day;  Proposed date Friday 6th September 202; members views
  12.    Motion 3 Proposer David Williams Seconded by Sally Williams “ The Membership of Bassingham Bridge Club propose that we stop using the arrow switch on the 2nd and 4th Thursday of each month” It should be understood that whereas this matter relates solely to the running of competitions it is therefore outside the decision making role of the AGM.  Such matters are under the direct control of the committee and the Tournament Directors they appoint. As the suggestion has been  made it should, of course,  be debated and recommendations will be noted by your committee.
  13. 13)  Proposed Date of Next AGM ( 24th April 2025) and Annual Dinner (25th April 2025)

Election of Committee Members – Nominations Received – All existing committee members having resigned as required , all members with the exception of the current Secretary have indicated a willingness to stand again.

OfficeNomineeProposerSeconder
ChairPat HaslamThe CommitteeThe Committee
V ChairFred MyersThe CommitteeThe Committee
SecretaryAndy MilnerThe CommitteeThe Committee
TreasurerBarry LeverettThe CommitteeThe Committee
MemberLiz SalmonThe CommitteeThe Committee
MemberPat LucasNigel HaslamPat Haslam

As there has been only one nomination received within the nomination period for each of the officers roles ( in bold above) these people will be automatically elected.

The two general committee member roles are open for nominations until the date of the AGM. If no further nominations are received the two named above persons will be elected . If any further nominations are received an election will be held and the two persons with the highest number of votes will be elected.